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The Board of Directors (“Board”) of YTL Corporation Berhad (“YTL Corp” or “Company”) remains firmly
committed to ensuring an appropriate and sound system of corporate governance throughout the Company
and its subsidiaries (“YTL Corp Group”). In implementing its governance system and ensuring compliance
with the Main Market Listing Requirements (“Listing Requirements”) of Bursa Malaysia Securities Berhad
(“Bursa Securities”), the Board has been guided by the measures and best practices recommended in the
Malaysian Code on Corporate Governance (“Code”).
The YTL Corp Group has a long-standing commitment to corporate governance and protection of shareholder
value, which has been integral to the YTL Corp Group’s achievements and strong financial profile to date.
The YTL Corp Group’s corporate governance structure is a fundamental part of the Board’s responsibility to
protect and enhance long-term shareholder value and the financial performance of the YTL Corp Group,
whilst taking into account the interests of all stakeholders.
This section of the Annual Report details the measures implemented by the YTL Corp Group to strengthen
its compliance with the Principles and Best Practices of Corporate Governance as set out in Parts 1 and 2 of
the Code, respectively.
BOARD
STRUCTURE
YTL Corp is led and managed by an experienced Board with a wide
and varied range of expertise to address and manage the complexity
and scale of the YTL Corp Group’s operations. This broad spectrum
of skills and experience ensures the YTL Corp Group is under the
guidance of an accountable and competent Board. The Directors
recognise the key role they play in charting the strategic direction,
development and control of the YTL Corp Group and have adopted
the six primary responsibilities as listed in the Code, which facilitate
the discharge of the Board’s stewardship responsibilities.
The Board currently has 13 Directors, comprising 9 executive members
and 4 non-executive members, all of whom are independent. This
provides an effective check and balance in the functioning of the
Board, and complies with the Listing Requirements, which require
one-third of the Board to be independent.
The positions and responsibilities of the Executive Chairman and the
Managing Director are held by separate members of the Board. The
Executive Chairman is primarily responsible for the orderly conduct
and effectiveness of the Board, whilst the Managing Director oversees
the day-to-day running of the business, implementation of Board
policies and making of operational decisions, in addition to advancing
relationships with regulators and all other stakeholders. The Managing
Director and the Executive Directors are accountable to the Board for
the profitable operation and development of the YTL Corp Group,
consistent with the primary aim of enhancing long-term shareholder
value.
The Independent Non-Executive Directors have the experience and
business acumen necessary to carry sufficient weight in the Board’s
decisions and the presence of these Independent Non-Executive
Directors brings an additional element of balance to the Board as
they do not participate in the day-to-day running of the Company.
The differing roles of Executive and Non-Executive Directors are
delineated, both having fiduciary duties towards shareholders.
Executive Directors have a direct responsibility for business operations
whereas Non-Executive Directors have the necessary skill and
experience to bring an independent judgement to bear on issues of
strategy, performance and resources brought before the Board.
The Executive Directors are collectively accountable for the running
and management of the YTL Corp Group’s operations and for
ensuring that strategies are fully discussed and examined, and take
account of the long-term interests of shareholders, employees,
customers, suppliers and the many communities in which the YTL
Corp Group conducts its business.
Together, the Directors believe that the structure of the Board
satisfactorily reflects the interests of its shareholders and is able to
provide clear effective leadership to the YTL Corp Group. The
composition of the Board reflects the wide range of business,
commercial and financial experience essential in the management
and direction of a corporation with global presence. A brief description
of the background of each Director is presented in the Profile of the
Board of Directors in this Annual Report.
To date, the Board has not found it necessary to designate a senior
independent non-executive to whom concerns may be conveyed,
mainly because full deliberation of issues affecting the YTL Corp
Group by all members of the Board and shareholders is
encouraged.
DIRECTORS'
TRAINING
The Directors are fully cognisant of the importance and value of
attending seminars, training programmes and conferences in order to
update themselves on developments and changes in the industries in
which the YTL Corp Group operates, as well as wider economic,
financial and governance issues to enhance their skills, knowledge
and expertise in their respective fields. All Directors have attended
and completed the Mandatory Accreditation Programme prescribed
by Bursa Securities, and the Board will continue to evaluate and
determine the training needs of its Directors on an ongoing basis.
Throughout the financial year under review, the Directors attended
various briefings, conferences, seminar programmes and speaking
engagements covering areas that included corporate governance,
leadership, relevant industry updates and global business developments
which they have collectively or individually considered as useful in
discharging their stewardship responsibilities.
BOARD
MEETINGS & ACCESS TO INFORMATION
Board meetings are scheduled with due notice in advance at least 5
times in a year in order to review and approve the annual and
interim financial results. Additional meetings may also be convened
on an ad-hoc basis when significant issues arise relating to the YTL
Corp Group and when necessary to review the progress of its
operating subsidiaries in achieving their strategic goals. The Board
met 5 times during the financial year ended 30 June 2010. Details
of each Director’s attendance of the Board meetings are disclosed in
the Profile of the Board of Directors in this Annual Report.
The Directors are fully apprised of the need to determine and
disclose potential or actual conflicts of interest which may arise in
relation to transactions or matters which come before the Board. In
accordance with applicable laws and regulations, the Directors
formally disclose any direct or indirect interests or conflicts of
interests in such transactions or matters as and when they arise and
abstain from deliberations and voting at Board meetings as
required.
The Directors have full and unrestricted access to all information
pertaining to the YTL Corp Group’s business and affairs to enable
them to discharge their duties. There are matters specifically reserved
for the Board’s decision to ensure that the direction and control of
the YTL Corp Group rests firmly with the Board.
Prior to each Board meeting, all Directors receive the agenda
together with a comprehensive set of Board papers encompassing
qualitative and quantitative information relevant to the business of
the meeting. This allows the Directors to obtain further explanations
or clarifications, where necessary, in order to be properly briefed
before each meeting. A record of the Board’s deliberations of the
issues discussed and conclusions reached in discharging its duties and
responsibilities is captured in the minutes of each meeting, prepared
by the Company Secretary, who ensures that accurate and proper
records of the proceedings of Board meetings and resolutions passed
are recorded and kept in the statutory register at the registered office
of YTL Corp Group.
Board papers are presented in a consistent, concise and comprehensive
format, and include, where relevant to the proposal put forward for
the Board’s deliberation, approval or knowledge, progress reports on
the YTL Corp Group’s operations and detailed information on
corporate proposals, major fund-raising exercises and significant
acquisitions and disposals. Where necessary or prudent, professional
advisers may be on hand to provide further information and respond
directly to Directors’ queries. In order to maintain confidentiality,
Board papers on issues that are deemed to be price-sensitive may be
handed out to Directors during the Board meeting.
All Directors have full access to the advice and services of the
Company Secretary who consistently ensures that Board procedures
are adhered to at all times during meetings and advises the Board
on matters including corporate governance issues and the Directors’
responsibilities in complying with relevant legislation and
regulations.
APPOINTMENT
& RE-ELECTION OF DIRECTORS
The appointment of Directors is undertaken by the Board as a whole.
The Managing Director recommends candidates suitable for
appointment to the Board, and the final endorsement lies with the
entire Board to ensure that the required mix of skills, experience and
expertise of members of the Board is sufficient to address the issues
affecting the YTL Corp Group. In its deliberations, the Board is
required to take into account the integrity, professionalism, skill,
knowledge, expertise and experience of the proposed candidate. In
accordance with the Board’s procedures, deliberations and conclusions
in this process reached are recorded by the Company Secretary.
During the financial year under review, there were no new
appointments to the Board.
In accordance with the Company’s Articles of Association, at least
one-third of the Directors are required to retire from office at each
Annual General Meeting (“AGM”) and may offer themselves for reelection
by rotation. Directors who are appointed by the Board
during the financial year are subject to re-election by shareholders at
the next AGM held following their appointments. Directors who are
over seventy years of age are required to submit themselves for reappointment
by shareholders annually in accordance with Section
129 of the Companies Act 1965. The names and details of Directors
seeking re-election at the forthcoming AGM are disclosed in the
Notice of AGM and the Profile of the Board of Directors, respectively,
in this Annual Report.
In accordance with the Listing Requirements, each member of the
Board holds not more than ten directorships in public listed companies
and not more than fifteen directorships in non-public listed companies.
This ensures that their commitment, resources and time are focused
on the affairs of the YTL Corp Group thereby enabling them to
discharge their duties effectively.
DIRECTORS'
REMUNERATION
Directors’ remuneration is decided in line with the objective
recommended by the Code to determine the remuneration for
Directors so as to attract, retain, motivate and incentivise Directors of
the necessary calibre needed to lead the YTL Corp Group successfully.
In general, the remuneration of the directors is reviewed against the
performance of the individual and the YTL Corp Group. The Executive
Directors’ remuneration consists of basic salary, other emoluments
and other customary benefits as appropriate to a senior management
member. The component parts of remuneration are structured so as
to link rewards to performance. Directors do not participate in
decisions regarding their own remuneration packages and Directors’
fees must be approved by shareholders at the AGM.
Details of the aggregate remuneration of Directors categorised into
appropriate components and the range of remuneration for each
Director can be found in Note 7 to the Financial Statements in this
Annual Report. Details are not shown with reference to Directors
individually, both for security reasons and because the Board believes
that such information will not add significantly to the understanding
and evaluation of the YTL Corp Group’s standards of corporate
governance.
DIALOGUE
WITH SHAREHOLDERS & INVESTORS
The YTL Corp Group values dialogue with investors and constantly
strives to improve transparency by maintaining channels of
communication with shareholders and investors that enables the
Board to convey information about performance, corporate strategy
and other matters affecting shareholders’ interests. The Board believes
that a constructive and effective investor relationship is essential in
enhancing shareholders value and recognises the importance of
timely dissemination of information to shareholders. Accordingly, the
Board ensures that shareholders are kept well-informed of any major
developments of the YTL Corp Group. Such information is
communicated through the Annual Report, the various disclosures
and announcements to Bursa Securities, including quarterly and
annual results, and corporate websites.
The Managing Director and the Executive Directors meet with
analysts, institutional shareholders and investors throughout the year
not only to promote the dissemination of the YTL Corp Group’s
financial results but to provide updates on strategies and new
developments to ensure mutual understanding of the YTL Corp
Group’s operations and activities. Presentations based on permissible
disclosures are made to explain the YTL Corp Group’s performance
and major development programs. Whilst efforts are made to provide
as much information as possible to its shareholders and stakeholders,
the Directors are cognisant of the legal and regulatory framework
governing the release of material and sensitive information so as to
not mislead its shareholders. Therefore, information that is pricesensitive
or that may be regarded as undisclosed material information
about the YTL Corp Group is not disclosed to any party until after
the prescribed announcement to Bursa Securities has been made.
The AGM is the principal forum for dialogue with shareholders. The
Board provides opportunities for shareholders to raise questions
pertaining to issues in the Annual Report, corporate developments in
the YTL Corp Group, the resolutions being proposed and the business
of the YTL Corp Group in general at every AGM and extraordinary
general meeting of the Company. The notice of the AGM and a
circular to shareholders in relation to the renewal of the Company’s
share buy-back and recurrent related party transactions mandates are
sent to shareholders at least 21 days prior to the AGM in accordance
with the Listing Requirements and the Companies Act 1965 in order
to enable shareholders to review the YTL Corp Group’s financial and
operational performance for the financial year and to fully evaluate
new resolutions being proposed.
The Managing Director and Executive Directors takes the opportunity
to present a comprehensive review of the progress and performance
of the YTL Corp Group, and provide appropriate answers in response
to shareholders’ questions during the meeting, thereby ensuring a
high level of accountability, transparency and identification with the
YTL Corp Group’s business operations, strategy and goals. Each item
of special business included in the notice of the meeting is
accompanied by an explanatory statement for the proposed resolution
to facilitate full understanding and evaluation of issues involved.
During the course of each financial year, the Company ensures
prompt and timely release and dissemination of quarterly results,
announcements, circulars and notices to enable shareholders to keep
abreast of the YTL Corp Group’s financial and operational performance
and to make informed decisions with regards to significant corporate
developments.
THE
AUDIT COMMITTEE
The Company has in place an Audit Committee which comprises 4
Non-Executive Directors in compliance with the Code and the Listing
Requirements which require all the members of the Audit Committee
to be Non-Executive Directors.
The Audit Committee holds quarterly meetings to review matters
including the YTL Corp Group’s financial reporting, the audit plans
for the financial year and recurrent related party transactions, as well
as to deliberate the findings of the internal and external auditors.
The Audit Committee met 5 times during the financial year ended
30 June 2010. Full details of the composition, complete terms of
reference and a summary of the activities of the Audit Committee
during the financial year are set out in the Audit Committee Report
in this Annual Report.
FINANCIAL
REPORTING
The Directors are responsible for ensuring that financial statements
are drawn up in accordance with the Companies Act 1965 and
MASB Approved Accounting Standards in Malaysia for Entities Other
Than Private Entities. In presenting the financial statements, the
Company has used appropriate accounting policies, consistently
applied and supported by reasonable and prudent judgements and
estimates to present a true and fair assessment of the Company’s
position and prospects. Quarterly financial statements were reviewed
by the Audit Committee and approved by the Board prior to release
to Bursa Securities and the Securities Commission.
The Statement by Directors made pursuant to Section 169 of the
Companies Act 1965, is set out in this Annual Report.
INTERNAL CONTROL
The Board acknowledges its overall responsibility for maintaining a
sound system of internal control to safeguard the investment of its
shareholders and the YTL Corp Group’s assets. Details of the YTL
Corp Group’s system of internal control and its internal audit
functions are contained in the Statement on Internal Control and the
Audit Committee Report in this Annual Report.
RELATIONSHIP
WITH THE AUDITORS
The Board has established formal and professional arrangements for
maintaining an appropriate relationship with the Company’s external
auditors, Messrs HLB Ler Lum. The external auditors also attend each
AGM in order to address clarifications sought pertaining to the
audited financial statements by shareholders.
ADDITIONAL DISCLOSURE
• Employee Retention Policies: YTL Corp’s Employees’ Share
Option Scheme (‘”ESOS”) was approved by shareholders at an
extraordinary general meeting in October 2001. Details of the
number of ESOS options granted during the year under review
can be found in the Directors’ Report in the Financial Statements
in this Annual Report.
The Board believes that maintaining the calibre of its employees
is vital to ensure the continued success of the YTL Corp Group
and the consequent increase in returns to shareholders. To these
ends, the YTL Corp Group has implemented various staff retention
and assessment practices in addition to the ESOS, including a
Thirteenth Month wage supplement, annual bonuses and biannual
reviews of staff performance.
• Share Buy-Back: Details of the Company’s share
buy-back exercises for the year under review have also been
included in this Annual Report.
The Board is satisfied that the Company has, in all material aspects,
complied with the best practices of the Code as at 30 June 2010.
This statement was approved by the Board of Directors on 19 August 2010.
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